Vacancies go to market faster
A plan and a 3D tour are ready the day a suite comes available, rather than commissioned after the first prospect asks for them.
For property managers · Metro Vancouver
As-builts for property managers
A building with no reliable drawing set costs a manager continuously and invisibly — in every leasing conversation, every tenant request and every contractor who has to come measure before quoting.
- BOMA 2017 areas
- Suite-by-suite plans
- 3D tour per space
The cost of not having a drawing set
Most commercial buildings under management have documentation somewhere. It is usually a PDF of a set drawn before the last two fit-outs, held in an email thread, and quietly known to be approximate.
That is workable right up until it is not. A prospect asks for a floor plan and gets something that does not match the tour. A tenant requests a change and three trades each measure the same suite. A CAM reconciliation depends on an area figure whose derivation nobody can reconstruct. None of these are crises. They are a recurring tax, and it is paid one small inconvenience at a time.
A measured set is a fixed cost that removes a recurring one. It is captured once and used by leasing, by tenants, by trades and by the next design team for the life of the building.
What a current set changes day to day
Trades quote without a site visit
Contractors pricing a tenant request work from a plan and a navigable capture, which shortens the quoting cycle and narrows the spread between quotes.
Area figures have a basis
Rentable and usable areas calculated to BOMA 2017 from measured data, with a stated standard behind the number rather than an inherited figure.
Tenant requests get answered
Questions about what is behind a wall or above a ceiling get answered from the capture instead of from a maintenance visit.
Handover survives turnover
The building's documentation stops living in one person's memory and inbox, which matters most when management changes hands.
Emergency and insurance records
A dated, measured record of the building as it stood, which is a materially better starting point than a decade-old PDF after an incident.
How a portfolio usually gets documented
Rarely all at once. The sequencing below is what tends to work.
Start with vacancies
Empty suites are the easiest to capture and the ones where a plan and tour pay back immediately, because they are actively being marketed.
Add suites as they turn
Capture at turnover, when the space is empty between tenancies. Over a couple of years the building documents itself without a single disruptive exercise.
Capture common areas and the shell once
Lobbies, corridors, service areas and the base building change rarely, so a single capture stays current for a long time.
Scan occupied space where it is needed
Where a specific suite has to be documented while tenanted, that works too — occupied capture is routine and does not require the tenant to move anything.
Areas, and where the line is
We measure and calculate to the BOMA 2017 standard and show how the figure was derived. What we do not do is advise on how an area figure should be applied to a specific lease — that is a question for the lease itself and the parties to it. The value we add is that the measurement underneath is real and the method behind it is stated.
What the tour is actually used for
The iGUIDE 3D tour tends to get filed mentally as a marketing asset, and it is a good one. But in a managed building the heavier use is operational: it is how a manager answers a question about a space without going to it, and how a contractor understands a job before quoting it.
It is also the part tenants notice. A prospect who can walk a suite from their desk at nine at night is further along than one who has to book a viewing, and that is true whether the building is being marketed by a leasing agent or directly.
See a measured deliverable
Floor plans, the 3D tour and measured areas from a real delivered project.
View sample deliverables
Opens the sample page.
Google review
Read our reviews on GoogleWhat clients say
We have multiple warehouses that need to be leased out from time to time. For our most recent listing, we engaged PlanBase 360 to come in and generate accurate measurements for all the rooms and a 3D walkthrough.
This will allow interested parties to take a close look at the location virtually before scheduling a site visit.
The granularity of the measurements will also allow prospects to imagine how their business will fit into their new space.
The PlanBase team was excellent. They were in and out in no time and I had all my deliverables the next day.
Will definitely use them again.
Mark Sippola
Local Guide
Common questions
Yes, to the BOMA 2017 standard, from measured data rather than from an inherited figure. The BOMA page covers what the standard includes and how the calculation is shown.
Yes. Occupied commercial capture is routine — nothing needs to be moved and the tenant does not need to vacate for the day.
Yes, and it is often the cheaper way per square foot. But phasing across turnovers is the more common approach and works fine, since the base building and common areas only need capturing once.
You do. The deliverables are yours to reuse across leasing, tenant coordination and future projects without a per-use arrangement.
It depends on area, the number of suites in scope, and which deliverables are included. The booking calculator gives an instant estimate for a defined scope; for multi-building portfolios it is worth a conversation first.
Yes, including commercial strata. Commercial and industrial space is the bulk of what we do, and we take residential work as well.
Keep reading
Document the building once, use it for years
Book online with an instant estimate, or start with a single vacant suite.