Scope
- Your team
- Says what the set is for and which areas matter
- PlanBase 360
- Says what the capture can and cannot record, and prices it
Subcontracted field capture · Metro Vancouver
Outsource the as-built survey
Some of this work has to happen in the building. If your project is in Metro Vancouver and your team is not, or your drafting room is busy and the site visit is the bottleneck, the survey is the part worth handing to someone else.
- Local crew, no travel day
- ±10mm LiDAR capture
- Stop at any deliverable
Two firms end up here for two different reasons
The first is geography. A firm in Toronto, Calgary, Seattle or Portland picks up a tenant improvement, a portfolio refresh or a rollout site in Metro Vancouver, and there is a building on Annacis Island or in Port Kells that somebody has to walk with a tape. Sending a staff member costs two days and a flight before a single line gets drawn, and it produces a measurement taken by someone who will not be back if a question comes up in week three.
The second is capacity. An in-house drafting department already knows how to produce the set — that is not the problem. The problem is that producing it requires a person out of the office for a day, and then a second day when the first pass turns out to be missing a ceiling height and a column location. The drafting is billable and defensible in-house. The site visit is the piece that keeps getting pushed.
Both cases point at the same split: the field capture is local, physical and schedulable, and it is the easiest part of the job to subcontract cleanly. The drafting, the design intent and the client relationship are yours and stay yours.
Where the line gets drawn
The handoff point is a decision, not a fixed package. Tell us where your team wants to pick the work up and the scope is written to stop there.
- 01
Capture and measured plans
We scan the building and return dimensioned floor plans plus a walkable 3D tour. Your team designs and documents from there. This is the most common shape for an out-of-region firm.
- 02
Capture and layered CAD
The same survey delivered as layered DWG your drafting room can open and build on directly, rather than a flattened plan somebody has to redraw before it is useful.
- 03
Capture and a Revit model
Existing conditions modelled to an agreed level of detail, so a BIM office starts in a model instead of tracing a PDF into one.
- 04
Areas to a stated standard
Rentable and usable areas calculated to BOMA 2017 from the measured data, with the standard and the derivation stated rather than inherited.
- 05
The registered scan data
Not the default deliverable, but available. If your team works in point cloud natively and wants the registered data in their own environment, raise it when the scope is set and it gets written in.
- 06
Your standards, not ours
Send your layer standard, template or a sample drawing and the set comes back in it. If there is no documented standard, we deliver in a clean conventional structure.
Who does what
Subcontracting the survey works when the division is written down before anyone books a site visit. This is the split that holds on most of these projects.
| Stage | Your team | PlanBase 360 |
|---|---|---|
| Scope | Says what the set is for and which areas matter | Says what the capture can and cannot record, and prices it |
| Access | Owns the client and landlord relationship | Coordinates timing directly with whoever holds the keys |
| Site capture | Nothing — no travel, no field day | LiDAR survey of the agreed areas, in one visit where the scope allows |
| Existing conditions | Reviews the returned set against the brief | Produces plans, CAD, model or areas to the agreed stopping point |
| Design and documentation | All of it — this is the part being protected | None. We do not design and do not advise on code or permits |
| Questions later | Asks | Answers from the scan record rather than from a return visit |
Access
- Your team
- Owns the client and landlord relationship
- PlanBase 360
- Coordinates timing directly with whoever holds the keys
Site capture
- Your team
- Nothing — no travel, no field day
- PlanBase 360
- LiDAR survey of the agreed areas, in one visit where the scope allows
Existing conditions
- Your team
- Reviews the returned set against the brief
- PlanBase 360
- Produces plans, CAD, model or areas to the agreed stopping point
Design and documentation
- Your team
- All of it — this is the part being protected
- PlanBase 360
- None. We do not design and do not advise on code or permits
Questions later
- Your team
- Asks
- PlanBase 360
- Answers from the scan record rather than from a return visit
Where the survey stops and your work starts is agreed before booking, so nobody discovers the boundary halfway through.
How a subcontracted survey actually runs
The point of the arrangement is that it costs you a brief and a review, and nothing in between.
You brief the scope, not the method
What the set is for, which areas are in play, what the deliverable needs to be and to what standard. How the building gets measured is our problem.
Access gets coordinated on the ground
We deal directly with the property manager, the landlord or the tenant to get into the space, in whatever window suits an occupied building. You do not have to broker a site visit from another time zone.
The building is captured in one visit
LiDAR capture at ±10mm with an iGUIDE PLANIX, planned so the areas that will drive the work are covered properly rather than only the accessible ones.
Plans and the tour come back first
Dimensioned floor plans and a walkable 3D tour land one to two business days after the visit, which is usually enough for your team to start.
The rest follows to the agreed stop
Layered CAD, a Revit model or measured areas inside about a week, depending on where the scope was set.
The 3D tour is what makes distance workable
A measured drawing answers the questions somebody thought to ask on site. A walkable capture answers the ones that come up afterwards, which on a remote project is most of them.
That changes what an out-of-region team can do without flying. A designer can look at how a return air grille sits relative to a bulkhead, check which way a door swings into a corridor, or see what condition a demising wall is actually in — three weeks after the visit, from a desk in another province. On a project run at a distance, the ability to go back and look is worth more than it is on a local job, because the alternative is not a short drive.
It also settles disagreements cheaply. When the drawing and somebody's memory of the space conflict, both the scan and the imagery are dated evidence of how the building stood on the day it was captured.
We are not competing for your fee
We are not architects, we do not design, and we do not offer opinions on code compliance or permit strategy — those belong with you and with the authority having jurisdiction. Subcontracting the survey does not put a designer in front of your client. What comes back is a factual record of the building, which is precisely the thing worth getting from a party with no stake in the design.
For a drafting room that wants to stay a drafting room
In-house drafting teams are usually not looking to give the drawing away. They are looking to stop losing a day per project to fieldwork, and to stop drafting from measurements they did not take and cannot check.
What makes a subcontracted survey useful to that team is almost entirely about the file. A DWG that arrives as flat linework on one layer costs hours before it is workable, which cancels out the day it saved. Geometry drawn from the registered scan, layered to a stated convention or to your own standard, and delivered with the survey basis written down, is a file that goes straight into the project.
The second thing that matters is being able to check the source. When a drafter questions a dimension, the answer should be a look at the scan record, not a phone call to whoever went to site and a return visit if they cannot remember.
Where we can get to
Capture runs across Metro Vancouver and the Fraser Valley — Vancouver, Burnaby, Richmond, Surrey, Delta, Langley, Coquitlam, New Westminster, the North Shore, and out to Abbotsford and Chilliwack. That covers the industrial corridor most out-of-region work lands in, along with the downtown and suburban office and retail stock.
Booking is online with an instant estimate rather than a quote request, which is the other thing that makes this arrangement work at a distance: a firm putting together a fee proposal can get the survey number the same afternoon instead of waiting on someone to call back.
See what comes back
Before subcontracting anything, it is reasonable to want to see the actual output. This is a real delivered set, not a portfolio image.
View sample deliverables
Opens the sample page — floor plans, an iGUIDE 3D tour and measured areas from delivered work.
Common questions
Yes, and it is a common scope. The usual stopping point is dimensioned floor plans plus the 3D tour, which gives your team a measured base to draft against. If your drafting room would rather start from layered CAD, that is the next step up and gets written into the scope before booking.
Not on our side. The capture, access coordination and delivery all run the same way whether the client firm is in Vancouver or elsewhere. What changes is that the 3D tour does more work, because your team is unlikely to visit the building in person.
Send your layer standard, template or a sample drawing when the scope is set and the deliverable comes back in it. Without a documented standard, we deliver in a clean conventional layer structure that a drafting team can work in directly.
We produce the documentation; how it is presented within your project is your call. What we will not do is state or imply anything about the building that the measurement does not support, or take a position on design or code on your behalf.
We do, directly with the property manager, landlord or tenant once you make the introduction. Occupied buildings are normal — the capture happens around staff, furniture and stock rather than requiring the space to be cleared.
The site visit is booked online with an instant estimate, so the schedule is visible at the time of booking rather than after a round of emails. Floor plans and the 3D tour follow one to two business days after the capture.
Keep reading
Put a crew on the building without sending one
Book the survey online with an instant estimate, and tell us where your team wants to pick it up.